In the latest versions of Outlook for Office 365, three separate time zones can be displayed in the Calendar. In other versions of Outlook, including Outlook 2019 Volume License, Outlook 2016, Outlook 2013, and Outlook 2010 you can display two time zones. Sep 12, 2017 - When you have clients or friends from around the world it becomes a challenge to arrange a meeting or effectively manage your time.
Set the time zone for an event When you create a new meeting or appointment, Outlook uses the default time zone in your Outlook preferences for Calendar. If you want, you can specify a different time zone for an event as you are creating it. To display the Time zone selector, on either the Organizer Meeting tab or the Appointment tab, click Time Zones. For example, if you will be traveling from Los Angeles to New York, you might want to create an event that will occur in New York's time zone instead of your workplace time zone.
By specifying the specific time zone of the event, you can make sure that the event time will be accurate, even if you travel and change the time zone on your laptop. Add a second or third time zone In the latest version of Outlook for Mac for Office 365 and Outlook 2019, three separate time zones can be displayed in the Calendar. In other versions for Outlook for Mac, you can display only two time zones.
The time zones can be, for example, your local time zone, the time zone of another business location, and the time zone of a city that you often travel to. The second and third time zones are used only to show a second and third time bar in Calendar view, and do not affect the way in which Calendar items are stored or displayed. Choose Outlook Preferences. Select Calendar.
Under Time zones, select the Show a second time zone in Day and Week view check box and, if needed, the Show a third time zone in Day and Week view checkbox. In the Label field for each time zone, type a friendly name. The selected time zones automatically appear on your Calendar. More about time zones Outlook keeps track of time zones and daylight saving time so that events automatically appear at the correct time on your calendar. For example, imagine that your workplace is in Los Angeles and your colleague's workplace is in New York, which is three hours ahead of Los Angeles. When your colleague sends you an invitation for a conference call at 11:00 A.M.
New York time (Eastern Time), Outlook adjusts the meeting time to 8:00 A.M. (Pacific Time) when you view it on your laptop in Los Angeles. If you change the time zone on your laptop, Outlook updates events on the calendar to the correct time for the new time zone. For example, if you travel to another time zone and change the laptop's System Preferences to the new time zone, all events on your Outlook calendar are updated accordingly. Outlook keeps track of time zones and daylight saving time so that events automatically appear at the correct time on your calendar.
For example, imagine that your workplace is in Los Angeles and your colleague's workplace is in New York, which is three hours ahead of Los Angeles. When your colleague sends you an invitation for a conference call at 11:00 A.M. New York time (Eastern Time), Outlook adjusts the meeting time to 8:00 A.M.
(Pacific Time) when you view it on your laptop in Los Angeles. If you change the time zone on your laptop, Outlook updates events on the calendar to the correct time for the new time zone. For example, if you travel to another time zone and, upon arrival you change the laptop's System Preferences to the new time zone.
When you open Outlook, all events on the calendar are updated accordingly. When you create a new event, Outlook uses the default time zone that is set in your Outlook preferences for Calendar.
If you want, you can specify a different time zone for an event as you are creating it. To display the Time zone selector in the meeting window, on the Meeting tab, click Time Zone. For example, if you will be traveling from Los Angeles to New York, you might want to create an event that will occur in New York's time zone instead of your workplace time zone. By specifying the specific time zone of the event, you can make sure that the event time will be accurate, even if you travel and change the time zone on your laptop. When Outlook receives invitations or imports events from applications that don't store time zone information, Outlook assigns the time zone that is set in your Outlook preferences for Calendar.
This method will walk you through changing the default time zone for all calendars in your Microsoft Outlook. Please do as follows: 1.
Click File Options. In the opening Outlook Options dialog box, please click Calendar in the left bar, go to the Time zones section and select a time zone from the Time zone drop down list. See screenshot: 3. Click the OK button. And now the time zone has been changed to the new specified one for all calendars already.
Note: This method will change the default time zone configured in Windows. Change the time zone for certain appointment or meeting in Outlook. Apart from changing the default time zone for all calendars, you can also change the time zone for a certain appointment or meeting in Outlook. Create a new appointment/meeting or open an existing appointment/meeting. Click Appointment Time Zones to show the time zones field in active window. See screenshot: Note: The Appointment tab may be displaying as Meeting tab, Event tab, etc. Based on the type of opening appointment or meeting.
Please specify a new time zone from the Time zone drop down list behind Start time/ End time fields. See screenshot: 4. Save and close/send the appointment or meeting. Note: Outlook does not support to change the meetings not organized by yourself.
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